Find the Best Gift Voucher System for Your Hotel

23 February, 2023

A gift voucher system is a software platform that allows hotels to create, manage, and sell vouchers online. Vouchers can be used for various purposes, including room stays, dining experiences, spa treatments, or to package multiple services together.

The use of a gift voucher system can provide numerous benefits for hotels. By implementing a voucher system, hotels can streamline their voucher sales process, improve customer experience, and gather valuable insights into customer behavior and preferences. In addition, voucher systems can help hotels to reach new customers, build brand awareness, and drive extra revenue growth.

What to look for when choosing a gift voucher system

User-friendly interface

When choosing a gift voucher system, it’s important to look for a platform that has a user-friendly interface. This will make it easy for your staff to create and manage gift vouchers, and for your customers to purchase them. The system should be intuitive and straightforward, with clear instructions and options.

Customization options

It’s essential that the gift voucher system you choose is customisable, so that you can tailor the platform to meet your hotel’s specific needs. This may include options for branding the vouchers, setting expiry dates, and limiting their use to certain services or specific ‘blackout’ dates.

Integration with hotel’s existing systems

The gift voucher system should be able to integrate seamlessly with your hotel’s existing systems, such as your property management system (PMS) and point of sale (POS) system. This will help to eliminate manual data entry and ensure that the voucher system is updated in real-time with the correct information.

Security measures

When dealing with sensitive customer information, security is of utmost importance. You should look for a gift voucher system that has robust security measures in place, such as SSL encryption and secure payment gateways.

Reporting and analytics capabilities

You should look for a gift voucher system that offers reporting and analytics capabilities. This will allow you to track voucher sales, view customer demographics and behavior, and monitor voucher redemption rates. This data can help you make informed decisions about your voucher program and improve its overall effectiveness.

User permissions

Finally, user permissions allow you to control who has access to the voucher system and what they can do within the system. Make sure the system you choose has flexible user permission options, so you can customize access levels for different staff members as required.

Advantages of using a gift voucher system

Increased sales and revenue

By offering gift vouchers, hotels can attract new customers and generate additional revenue streams. Vouchers are a convenient and flexible option for customers who are looking to buy gifts for friends or family, or to treat themselves. This increased demand for vouchers can lead to increased sales and revenue for the hotel.

Better customer experience

A voucher system can improve the customer experience by providing a more personalized and streamlined way for customers to purchase and redeem services at the hotel. With a gift voucher system in place, customers can easily purchase vouchers online and redeem them on-site, without the need for cash or bank transfer payment or carrying physical vouchers. This creates a more convenient experience for guests.

Improved organisation and efficiency

By automating the voucher process end-to-end, a voucher system can help hotels to improve their organizational efficiency. The system can handle voucher creation, management, and redemption, freeing up staff time for other more important tasks.

Marketing and promotional opportunities

Gift vouchers can also serve as a valuable marketing tool for hotels. By offering special promotions and discounts on vouchers, hotels can attract new customers and encourage repeat business. Additionally, voucher systems can help hotels to gather valuable customer data, which can be used to target future marketing efforts more effectively.

Increased brand recognition and loyalty

Offering gift vouchers can help hotels to build brand recognition and increase customer loyalty. Customers who receive vouchers are more likely to remember the hotel and return for future stays or services. In addition, every year many customers are introduced to hotels through a voucher sent as a gift.

How to Implement a Gift Voucher System

Steps to take before implementation

Before implementing a gift voucher system, it’s important to conduct research and identify your hotel’s specific needs. This may involve speaking with different departments including FOH, Sales & Marketing and Accounting to find the best fit for your organization. Once you have a clear understanding of your needs, you can begin the implementation process.

Tips for a smooth implementation process

To ensure a smooth implementation process, it’s important to involve all relevant stakeholders. Furthermore, it’s imperative all staff are trained and up to speed with the new system.

Best practices for promoting and selling gift vouchers

To get the most out of your gift voucher system, it’s important to promote and sell vouchers effectively. This may involve creating a dedicated landing page on your hotel’s website, offering promotions and discounts on vouchers, and leveraging social media and email marketing to reach new customers. Additionally, you should make it easy for customers to purchase and redeem vouchers, either online or on-site, and provide clear instructions for voucher use. By following these best practices, you can maximize the success of your voucher program and drive increased sales and revenue for your hotel.


Recap of the benefits of using a gift voucher system

In conclusion, using a gift voucher system can bring numerous benefits to hotels, including increased sales and revenue, better customer experience, improved organizational efficiency, marketing and promotional opportunities, and increased brand recognition and loyalty.

Final thoughts on choosing the best system for your hotel

When choosing the best gift voucher system for your hotel, it’s important to consider factors such as user-friendliness, customization options, integration with your existing systems, security measures, and reporting and analytics capabilities. By carefully evaluating your needs and comparing different systems, you can select the best solution for your hotel.

Given the numerous benefits that a gift voucher system can bring, we strongly encourage hotels to consider implementing this valuable tool. Whether you’re looking to increase sales, improve the customer experience, or streamline your operations, a gift voucher system can help you to achieve your goals and take your hotel to the next level.